• Ingram Shelf-Ready Onboarding Cataloging & Processing Setup Request

  • Welcome!

    Thank you for placing your trust in Ingram Library Services. We value your business and set the bar high to provide products and services that help you meet the needs of your community.

    Whether you're a new Ingram customer and exploring options, are adding a pre-processed account to accelerate shelving, or are modifying your long-time shelf-ready profile to shift budget dollars, (y)our team will proudly serve as a trusted library partner dedicated to serving you.

     

    Shelf-Ready Solutions

    Ingram's shelf-ready options include cataloging and physical processing for print materials.

    • MARC record encoding requirements
    • Circulation item records
    • Local bibliographic data
    • Book protection and coverings
    • Barcode labels
    • RFID tags
    • Spine labels
    • And more

    Submitted answers are not definitive or permanent.

    Although most questions are required, a submitted form does not automatically begin the cataloging and processing process.

    Your Shelf-Ready Onboarding submission goes directly to the Integration Manager, serves as a guide for the kick-off meeting, and provides the opportunity to clarify, make adjustments, and consider caveats.

    Again, we're thrilled you're here and look forward to working with you on your shelf-ready implementation.
    Your Ingram Library Services Team

  • Account Information

  • Library Contact

    The main contact information for this setup request

  • Setup Overview

  • Information we ask regarding the number of shelf-ready services is determined by your answers in this section, so make sure to be as accurate as possible.  

  • 📘Please Note📘

    Estimating your annual spending is especially critical, as Ingram makes several distinctions in the setup process if your estimate is above or below $300,000.

    As best as possible, approximate the annual budget for materials included with this Ingram setup request. 

  • Delivery

  • Libraries can place orders directly in ipage®, Ingram's online ordering platform, or be integrated with an Automation System Vendor through Electronic Data Interchange (EDI).

    Both ordering methods allow customers the capability to generate call number classification, special collection codes, and circulation item records by applying grids via ipage or by providing Ingram with Enriched Data Codes. 

    📘Please note📘 

    Both options require the Library to provide that information for the setup request to begin processing.

  • BookMARC, Ingram's bibliographic record database, includes millions of MARC-formatted records created by the Library of Congress (LC), Online Computer Library Center (OCLC), and Ingram's MLS-degreed Catalogers. Our cataloging uses the latest edition and version of the Anglo-American Cataloging Rules/RDA, MARC21 Format, Dewey Decimal Classification, and the Library of Congress Subject Headings.

    Ingram provides free brief MARC records upon order confirmation to upload to your library system for patron discovery.

    MARC records that meet your Library's encoding requirements will be available via ipage (our online ordering platform), email, or FTP once the title is physically processed.

    📘Please Note📘

    If you would like circulation item records, local bibliographic data, or spine labels, please answer "yes" to "providing your Library encoding requirements" and the subsequent questions to comprehensively capture your specifications that meet our internal processes and data-mapping.

  • General Workflow

  • Cataloging & Encoding Requirements

  • BookMARC, Ingram's bibliographic record database, includes millions of MARC-formatted records created by the Library of Congress (LC), Online Computer Library Center (OCLC), and Ingram's MLS-degreed Catalogers. Our cataloging uses the latest edition and version of the Anglo-American Cataloging Rules/RDA, MARC21 Format, Dewey Decimal Classification, and the Library of Congress Subject Headings.

    Ingram Requirements and MARC Encoding Level:

    • Only Full Level Records: blank, 4, I, K, and L.
    • Full Level, Cataloging in Publication (CIP Records): blank, 4, I, K, L, and 8.
    • Full Level, CIP, and Minimal Level Cataloging (MLC) Records: blank, 4, I, K, L, 8, 1, 2, 5, 7, and M.
    • Provide Any Record Available: any MARC Encoding Level, including 3.

    When placing an order, we will select bibliographic records that match your Encoding Level requirements for each title; specific encoding requirements can broaden or limit your MARC record matches (or fill rate).

    We recommend Full Level, CIP, and MLC for the highest and most accurate fill rate. 

  • Local Bibliographic Data

  • 📘Please Note📘

    Ingram accommodates one 09x tag.

  • Circulation Item Records

  • 📘Please Note📘

    If you would like circulation item records, please answer "yes" to "provide MARC records that meet your Library encoding requirements" and the subsequent questions to comprehensively capture your specifications that meet our internal processes and data mapping.

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  • Protective Book Coverings

  • Ingram offers various processing customizations to hardcover mylar jackets and paperback lamination orders to guard against wear and tear, extending circulation life.

    Our Technical Service Specialists can apply protection materials for you or provide them loose with your order.

    📖 Please Note 📖

    Exposed spine labels will be unprotected if books are not laminated or without mylar jackets, and label protectors.

  • Book with illustrated endpapers
  • Spine Labels

  • Ingram offers a standard spine label size of 1"W x 1.5"H with 12-point size bold Arial font, aligned left. If our standard does not meet your specifications, we offer various font formats and placement customizations.

  • Spine Label Text

    Ingram's standard spine label text format is 12-point size bold Arial font, aligned left

  • 📘Please Note📘

    Fonts marked with * are non-fixed width. Using these fonts, the character count per line may vary depending on the width of the characters on each label. 

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  • Spine Label Placement

    Ingram standard spine label placement would be applied ¼” from the bottom book edge, under the protective book covers (dust jacket or lamination). The spine label will be placed directly on the book if no dust jacket is provided.

  • Spine Labels - Narrow Spines

    Specifications for books with narrow spines and other less common forms
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  • Call numbers are encoded using case-sensitive symbols that correspond to data fields. Please follow the format to provide your spine label specifications for all the collections associated with this setup.

    Collection Description

    Please include each collection that needs a unique spine label per your library specifications. This will not be included on the spine but will serve as a designation for Ingram and your Library to define the spine label format. Common customer “Collection Description” include, but are not limited to:

     

    Adult Fiction
    Adult Collective Biography
    Easy Reads

    Graphic Novels
    Juvenile Fiction
    Large Print Nonfiction
    Picture Books

    Spanish Adult Fiction
    World Languages
    YA Nonfiction 

    Spine Label Specification Formats

    Ingram spine labels can accommodate up to 6 lines of information; maximum of 8 characters per line for each ‘Collection Description.’

    For classification or prefix, enter the value exactly as you want it presented on the spine label.

    Acceptable punctuation formats – period (“.”), comma (“,”), or space (“ “) – are counted as 1 character.

    “(Blank)” retains the blank line.

    For names and titles, Ingram offers UPPERCASE and Mixed Case capitalization options and allows for character length variations, up to 8, for each line of each collection. Character length can be customized by line, by collection, and noted with a single digit of 1 – 8. For full-length entries, breaking at every 8 characters, please note with FULL after the call number capitalization symbology.

    Use the symbology below, followed by the character length, for your format submission.

        UPPERCASE Mixed Case Example
      Author First Name F f F1.
      Author Last Name C c CFULL
      Cutter-Sanborn SANBORN sanborn SANBORN
      Subject First Name SF sf sf8
      Subject Last Name SC sc SC1.
      Title T t t7

    For nonfiction collections that include the dewey number, Ingram can provide dewey on 1 or 2 lines, splitting at the decimal, noting decimal placement with “.” and “123” or “1234” for # of digits past the decimal. For classification or prefix on the same line as the dewey, please enter the prefix value exactly as you want it presented on the spine label and the option of with or without a space before the dewey number.

    Other call number information and formats Ingram can accommodate:

      Volume v.# V.# Vol # VOL #  
      Processed Date MM DD YY MM/DD/YY MM/DD/YYY YYYYMMDD YYYY/MM/DD
      Publication Date YYYY        

     

  • Book Collections

    Add your call numbers for fiction and nonfiction books.

  • Punctuation & Spacing Specification

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  • Please provide your alternate specifications for punctuation in the table below by adding the items in your preferred format. If you do not want to modify ingram's standard for certain examples, leave those table cells blank.

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    1) Removes apostrophe and compresses characters; does not stop
    2) Retain as exists in main entry and Library’s capitalization requirements; mixed case will be retained
    3) Retain as exists in main entry and Library’s capitalization requirements; mixed case will be retained
    4) Stops before period, removes period and remaining contents
    5) Stops before space, removes space, and removes remaining contents
    6) Search for non-numeric value in 246. If no 246 or the value is numeric, use the 245 numeric value (“1001”)
    7) Stops before hyphen and removes hyphen and remaining contents
    8) Stops before space and removes space and remaining contents
    9) Search for non-numeric value (“TWENTY”) in 246. If no 246 value or value is numeric, use the 245 numeric value (“XXI”)
    10) Stops before the period and removes period and remaining contents
    11) Stops before space and removes space and contents
    12) Stops before space and removes space and contents
  • Ownership Labels

  • Ingram offers ownership labels with up to 4 lines and 30 characters per line. The labels come in 10-point size Arial font, centered on a 2-5/8" x 1" Avery 5160 label to meet your ownership, branch, or property label needs.

    Your ownership label will appear exactly as typed, so make sure your capitalization is correct.

  • Ingram's standard ownership label placement is centered on the title page, 1/4" from the bottom edge.

  • Customer-Supplied Placement Specifications

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  • RFID Tags

    Protect Your Library Collection with Radio Frequency Identification (RFID) Services

  • Our recommended Ingram Standard service is to provide pre-programmed RFID/Barcode sets, with the option of one or two barcode labels, applied to all print material at your specific location preferences.

    Ingram's standard RFID location and placement is the lower left corner of the inside back cover (location 46), 1/3" to 3/4" from the spine. The position will be staggard starting with the 1st position 1/4" from the bottom book edge. 2nd position, 1" from the bottom edge. 3rd position, 2" from bottom book edge, and 4th position, 3" from bottom book edge.

    📘Please Note📘
    For pre-programmed sets, you must provide three encoded sample tags with corresponding barcodes for wand-linkage. Your submission will not enter the customer setup queue until those three samples are mailed to Ingram's Integration team.

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  • Ingram's standard RFID location and placement is the lower left corner of the inside back cover (location 46), 1/3" to 3/4" from the spine. The position will be staggard starting with the 1st position 1/4" from the bottom book edge. 2nd position, 1" from the bottom edge. 3rd position, 2" from bottom book edge, and 4th position, 3" from bottom book edge.

  • Custom RFID Placement

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  • Theft Detection

    Ingram's theft detection offerings include 3M™ Tattle-Tape™ Security Strip B2: a double-sided, ultra-thin strip applied between pages in the middle of the book.
  • Barcode Labels

  • Ingram offers three types of barcode labels with the option of applying one or two different labels to each book ordered. All barcodes applied to books with a mylar jacket or laminate will be protected by the mylar and laminate covers.

  • Barcode Verification

    If you do not know the specifications of your library's barcodes, you are required to upload samples.
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  • Provide a starting and ending number for your barcode range. The minimum total range is 10,000.

  • Ingram's standard barcode placement is back cover, horizontal orientation, 1/4" from the gutter, 1/4" from the top of the book.

  • Custom Placement: Barcode #1

  • Custom Barcode Placement

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  • A Reading Bottom to Top, B Reading Top to Bottom, C Reading Left to Right

  • Custom Placement: Barcode #2

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  • A Reading Bottom to Top, B Reading Top to Bottom, C Reading Left to Right

  • SETUP PROCESS

    "I've submitted my form. Now What?"

    1. Submit Shelf-Ready Onboarding Specifications [ email confirmation ]
    2. Review by Integration Manager
    3. Schedule Kick-Off Meeting
    4. Follow-Up & Assign Action Items
    5. Approve Specifications & Final Confirmation
    6. Order & Receive Supplies
    7. Added Onboarding Queue
    8. Yes, all of the above must happen before a Library enters the Shelf-Ready Onboarding queue.
    9. Setup Begins
    10. Setup Testing
    11. Approve Setup Test 

    From submission to shelving, a dedicated member of our Integration Team will be assigned to provide industry expertise, updates, clarification, and needs along the way.

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